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Quoting, invoicing, flight operations, and client delivery for commercial drone pilots.

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PilotLedger

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Drone Business Management Platform
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PilotLedger

📈 Dashboard
SALES
📩 Leads 💾 RFPs 📝 Quote Builder 📄 Saved Quotes 👥 Clients 📄 Contracts 📧 Sequences
WORK
📁 Projects 📋 Jobs 📦 Deliverables 📅 Calendar ☑ Checklists 📁 Documents 🚦 Flight Log 🚗 Mileage
FLEET
✈ Aircraft 🔧 Maintenance 🔋 Batteries 💼 Equipment ⚠ Incidents 📖 Pilot Log
MONEY
📋 Invoices 💳 Payments 🔄 Recurring 📊 Reports 💵 Income 📥 Export
SETUP
⚙ Settings 💰 Billing
📖 How-To Guide ❓ Help Center ℹ About Us
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Dashboard

⚠
0 invoices overdue
$0.00 outstanding
📅
0 quotes nearing retention limit
Quotes older than 11 months will be archived

Pipeline

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Revenue YTD
$0
Total payments received
Outstanding
$0
Accounts receivable
Quotes This Month
0
New quotes created
Invoices This Month
0
Invoices generated

Email Workflows

Manage →
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Today's Schedule

View Full Calendar →
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Revenue Trend

Invoice Status

Recent Activity

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Fleet & Flights

0
Active Aircraft
0h 0m
Total Flight Hours
0
Flights This Month
No upcoming maintenance
Follow-up Reminders

My Assignments

Your active job sheets and field tasks

Active Jobs
0
Flights This Month
0
Hours This Month
0h 0m
Active Aircraft
0

My Job Sheets

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Maintenance Alerts

No upcoming maintenance

Aircraft

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Reviews

-

Flight Log

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Maintenance Log

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Incident Reports

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New Incident

Basic Information
Classification
Description
Damage Assessment
FAA Reporting
Root Cause Analysis
Evidence & Notes
Actions

Pilot Logbook

Total Flights
0
Total Hours
0h 0m
Aircraft Flown
0
Flying Since
--

Hours by Aircraft

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Hours by Purpose

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Monthly Activity (Last 12 Months)

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Reports

Revenue Trend (Last 6 Months)

Accounts Receivable

Quote Pipeline

Income Reports

Income Statement

Total Revenue
$0
Payments
0
Invoices Paid
0
Avg Invoice
$0

Revenue by Service

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Revenue by Client

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Accounts Receivable Aging

Current
$0
0 invoices
1-30 Days
$0
0 invoices
31-60 Days
$0
0 invoices
61-90 Days
$0
0 invoices
90+ Days
$0
0 invoices
Total Outstanding: $0

Quote Pipeline & Analytics

Quote Status Breakdown

Monthly Quote Volume

Top Clients by Quote Value

Monthly Expenses

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Total Monthly Overhead: $0.00

Profit & Loss

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Job Performance

Team Member Performance

Monthly Job Volume

Job Status Distribution

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Sales Tax Report

to
⚠️ Tax Disclaimer: This report is provided as a convenience only. PilotLedger is not responsible for the accuracy of tax rates or calculations. Consult a qualified tax professional to verify your tax obligations.

Billing & subscription

Billing history

Settings

Company Information

No logo
uploaded
PNG or JPG, max 2MB. Appears on quotes & invoices.

Contact Details

Business Address

Default Terms

About Your Company

Custom Numbering

Customize prefixes and numbering for invoices, quotes, and jobs.

Preview: INV-0001

Flight Weather Limits

Set go/no-go weather thresholds for drone operations. These thresholds are evaluated on the job detail weather card.

GO = all pass | CAUTION = within 80% | NO-GO = exceeded

Insurance Certificates

Manage your Certificates of Insurance (COI). Upload PDFs and track expirations.

Accept Online Payments

Set up Stripe Connect to accept credit card and ACH payments from your clients.

Public Directory Profile

Get found by property owners looking for drone services in your area.

When enabled, your profile appears in public search results

My Saved Services

Custom services you've saved will appear in your quote builder dropdown. Edit or remove services you no longer use.

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My Saved Deliverables

Custom deliverables you've saved will appear in your quote builder dropdown.

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Sales Tax Rates

Define up to 4 tax rates for your jurisdiction. Each service on a quote or invoice can be assigned one of these rates. You are responsible for the accuracy of your tax rates. Consult a tax professional if you are unsure.

Payment Processing

Connect your Stripe account to accept online payments from clients. Funds are deposited directly to your bank account.

Checking Stripe status...

Payments & Billing

Used on invoice PDFs and the customer pay page when the invoice offers wire, check, or call-in card payments.

Bank / Wire Information

Only shown to customers when an invoice explicitly offers wire payment.

Shown on every invoice PDF. Can be overridden per-invoice.

Legal Disclaimers

Set default preferences for legal disclaimers on new quotes. These are starting values — you can always adjust per quote.

Select which categories are enabled by default on new quotes (universal is always included).

Data Management

Clean up old data, delete unused clients, quotes, or invoices.

Change Password

Update your account password.

Two-Factor Authentication (2FA)

Add an extra layer of security using an authenticator app like Google Authenticator or Authy.

Email Identity

Your professional @pilotledger.com email address for client communications

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Email Workflows

Automated email sequences for quotes, invoices, and client follow-ups

Manage drip campaigns, follow-up sequences, and automated notifications sent to your clients.

Client Onboarding Link

Share this link with prospective clients to collect project details and auto-create quotes

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Website Enquiry Widget

Embed a quote request form on your own website — submissions create leads in your CRM

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Website Verified Badge

Embed a trust badge on your website that links to your verified directory profile

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Calendar Subscription

Subscribe to your jobs in Google Calendar, Apple Calendar, or Outlook

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Email Provider

Choose how PilotLedger sends emails to your clients

Outbound Email Provider

Manage Data

0 selected
Name Company Email Quotes Invoices
0 selected
Quote # Client Total Status Date Actions
0 selected
Invoice # Client Total Paid Status Date Actions

Admin Panel

Superadmin
0
Total Tenants
0
Total Users
$0
MRR
$0
ARR
0
Monthly Plans
0
Annual Plans
0
Active Trials
0
Signups (7 days)

Platform Activity

Total Quotes Created 0
Total Invoices Created 0
Signups (30 days) 0

Payment Processing Revenue

Platform Fees (This Month) $0.00
Platform Fees (All Time) $0.00
Payment Volume (All Time) $0.00
Total Transactions 0
Company Plan Tier Override Directory Quotes Users Joined Actions

Admin Team

Name Email Role Last Login Actions

Tenant Users

Name Email Company Plan Role Last Login Joined Actions
Date Admin Action Target Details
--
Server Uptime
-- MB
Memory Usage
-- MB
Database Size
--
Active Users (24h)

Database Statistics

Tenants 0
Users 0
Quotes 0
Invoices 0
Payments 0

Retention Actions

Run retention check to flag old quotes and archive/delete per policy.

Server Information

Node Version --

User Feedback

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Affiliate Partners

Find a Drone Pilot — Blog Posts

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Blocked IPs & CIDR Ranges

Listed IPs and CIDRs are rejected at the front door — before session, auth, or any route. Single-IP entries are matched exactly; CIDRs are matched with the PostgreSQL inet <<= operator.

IP / CIDR Type Reason Note Blocked By Blocked At Action
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Change Password

Update your admin account password.

Client Management

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Incoming Leads

Quote requests from property owners who found you in the directory.

No leads yet

When property owners request quotes through your public profile, they'll appear here.

RFP Opportunities

Requests for Proposal from clients that match your profile services and service areas.

No RFPs yet

When clients post projects matching your services and areas, they'll appear here.

Saved Quotes

Invoices

INV-00000000 Status:
▼ Client Information
—
Changes are recorded with a timestamp, user, and optional reason.
Check to bill a deposit. Unchecked = full amount due.
Link this invoice to a Project. Saved on click Save.
▼ Deposit & Payment Methods
Leave unchecked to invoice the FULL amount. Check only if billing a deposit or partial.
Payment Methods
▼ Line Items
Description Qty Rate Amount
Subtotal: $0.00
Discount:
Tax: $0.00
Total: $0.00
Amount Paid: $0.00
Balance Due: $0.00
▼ Payment History

No payments recorded

▼ Notes
Appears on the invoice PDF. Leave blank to use your company default from Settings → Payments & Billing.
▼ Internal Expenses (not visible to client)

No expenses recorded for this job

New Invoice
▼ Client Information
Link this invoice to a Project. Optional.
▼ Line Items
Description Qty Rate Amount
Subtotal: $0.00
Discount:
Total: $0.00
▼ Payment Methods Accepted
Which payment methods should this invoice offer?
▼ Payment Details
Leave unchecked to invoice the FULL amount. Check only if billing a deposit or partial.
Appears on the invoice PDF. Leave blank to use your company default from Settings → Payments & Billing.

Add Expense

Manage Expense Categories

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Add New Category

Send Quote to Client

When unchecked, the invoice will be sent for the full amount. Check this box only if you want to bill a deposit or partial payment.

The email will include:

  • Your message above
  • Link to view and accept the quote
  • Quote total: $0.00

Send Invoice to Client

The email will include:

  • Your message above
  • Invoice line items and totals
  • Invoice total: $0.00
  • ✔ Pay Now button (links to Stripe payment page)

Payment History

Charge Client's Card

Card details are sent directly to Stripe and never stored on our servers.

Team Management

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Team Members
Recent Activity

Projects

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P-0000
Primary Client: —
Quotes: 0
Jobs: 0
Invoices: 0
Deliverables: 0

Job Sheets

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JOB-0001

Project Details
Changes save automatically.
Flight Details
Services & Deliverables
Pre-Flight Checklist
Flight Logs
No flights logged for this job.
Deliverables & File Delivery ▼
Milestones & Billing
Subcontractors
No subcontractors assigned.
Mission Debrief ▶
Activity & Comments
Status
Assigned To
Quick Info
Weather
Loading weather data...
Linked Documents

Create Job Sheet

Invite Team Member

Battery Tracker

Battery

Cycle Log

Equipment & Inventory

Mileage Tracker

Deliverables

Upload raw data or finished files and share a download link with the client. No quote or invoice required.
Open SkyView ↗
Recent Deliveries

Preflight Checklists

Completed Checklists

Contracts & Documents

Contract

Document Content
Details
Actions

Recurring Invoices

Recurring Invoice

Invoice Template
Generation History
Details
Actions

Accounting Export

Export Data
Account Mapping ▼

Subcontractors

NameCompanySpecialtyRateInsurance ExpPart 107 ExpStatusRating

Contact Information
Assignment History
Payment History
Credentials
Financial Summary
Notes

Document Library

Categories

Calendar

Email Workflows

NameTriggerStepsActive RunsStatusActions

New Sequence

Options

Steps

Receipt